Privacy Policy
SOVESA - Spiritual Organization for Vedic Education and Student Association
Last updated: 8/23/2025
1. Introduction
Welcome to SOVESA (Spiritual Organization for Vedic Education and Student Association). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application.
This policy applies to all users of our platform, including students, faculty, and visitors who access our services.
2. Information We Collect
2.1 Personal Information
We collect the following personal information through Google OAuth authentication:
- Email address (from your Google account)
- Full name (from your Google account)
- Profile picture (from your Google account)
2.2 Additional Information
When you register for courses, trips, or volunteer activities, we may collect:
- Phone number
- Student ID
- Registration preferences
- Event attendance records
2.3 Usage Information
We automatically collect certain information about your use of our platform, including:
- Pages visited and features used
- Registration activities
- Communication preferences
- Device and browser information
3. How We Use Your Information
We use the collected information for the following purposes:
🎓 Course Management
- • Process course registrations
- • Send course updates and materials
- • Track attendance and progress
🚶 Trip Organization
- • Manage trip registrations
- • Send trip details and updates
- • Coordinate logistics
🤝 Volunteer Management
- • Process volunteer applications
- • Assign volunteer roles
- • Track volunteer activities
🛍️ Bazaar Operations
- • Process product orders
- • Manage inventory
- • Handle payments
4. Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:
- With your consent: We may share your information when you explicitly authorize us to do so.
- Service providers: We may share information with trusted third-party service providers who assist us in operating our platform.
- Legal requirements: We may disclose information when required by law or to protect our rights and safety.
- Educational purposes: We may share aggregated, anonymized data for research and educational purposes.
5. Data Security
We implement appropriate security measures to protect your personal information:
- Encryption of data in transit and at rest
- Secure authentication through Google OAuth
- Regular security audits and updates
- Access controls and user authentication
- Secure hosting and infrastructure
6. Your Rights and Choices
You have the following rights regarding your personal information:
Access and Update
View and update your profile information through your dashboard.
Opt-out
Unsubscribe from communications at any time.
Data Portability
Request a copy of your personal data.
Deletion
Request deletion of your account and data.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience:
- Authentication cookies: To maintain your login session
- Preference cookies: To remember your settings and preferences
- Analytics cookies: To understand how our platform is used
- Security cookies: To protect against fraud and abuse
You can control cookie settings through your browser preferences.
8. Third-party Services
Our platform integrates with the following third-party services:
Google OAuth
We use Google OAuth for secure authentication. Google's privacy policy applies to the data they collect.
Teable Database
We use Teable for data storage and management. Their privacy policy applies to their services.
Vercel Hosting
Our platform is hosted on Vercel. Their privacy policy applies to hosting services.
9. Children's Privacy
Our platform is designed for university students and adults. We do not knowingly collect personal information from children under 13 years of age. If we become aware that we have collected such information, we will take steps to delete it promptly.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.
11. Contact Information
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: sovesadeveloper@gmail.com
Institution: BITS Pilani, Pilani Campus
Location: Pilani, Rajasthan, India